Project to create a cybercafe in Kparatao

A – NARRATIVE REPORT

INTRODUCTION

The implementation of the activities of the project “Creation of a Cyber café in Kparatao in the prefecture of Tchaoudjo in Togo” started on August 1, 2023 with the search and rental of a house on the side of the main road of the village . It is implemented by the NGO CAV with the financial support of the COCH Family based in the USA through GlobalGiving .
This report summarizes all activities carried out from August 1 to October 7, 2023.

The following activities were carried out during this period:

-       Rental of a house and electrical installation;

-       Launch of calls for tenders for the acquisition of furniture and IT equipment;

-       Acquisition of furniture;

-       Acquisition of computer equipment;

-       Monitoring of project activities.

I - PROGRESS OF ACTIVITIES

1.1. Renting a house and electrical installation:

Upon acceptance of the project, it was necessary to identify a strategic location for the installation of the project. This is how a house was chosen on the side of the main road and between the high school and the village primary school. With the support of the Village Development Committee and the chiefdom, the house was fitted out and electrified to house the Cyber.

1.2. Launch of calls for tenders for the acquisition of furniture and IT equipment:

In order to recruit companies for the acquisition of furniture and computer equipment, 2 calls for tenders were launched towards 3 carpentry companies and 3 companies selling computer equipment.

1.3. Acquisition of furniture 

Eleven (11) office and computer tables and 25 chairs were received two weeks after the contract was awarded to the company SOLIZAMON. This furniture was installed on October 3, 2023 in the rented house.

1.4. Acquisition of computer equipment 

Eleven (11) computers including one (1) for the Secretariat, a photocopier, a multifunctional printer, a binding machine, one (1) cutting blade, one (1) laminating machine and two (2) staplers were received this day October 7, 2023 at the headquarters of the NGO CAV. This equipment will be transported and installed during the week of October 9, 2023 in Kparatao .

1.5. Coordination and monitoring of project activities.

In order to ensure the success of the activities of the project, periodic monitoring was carried out by the project team. This team is made up of the Coordinator, the Accountant, the NGO Cashier and the IT Technician recruited for the occasion. This team organized monitoring tours of the furniture making work and the acquisition of computer equipment. She also followed the development work on the house to house the cyber with the members of the Village Development Committee.

II - NEXT STEPS:

The activities to be carried out from October 9, 2023 are as follows:

-       Installation of computer equipment;

-       Network cabling;

-       Installation of the wifi connection with TOGOCOM, national mobile telephony;

-       Raising awareness among the population and students.

-       Official opening of Cyber;

-       Provision of services to the population;

-       Monitoring and supervision of project activities.

B - FINANCIAL REPORT

INTRODUCTION

As part of the implementation of the “Creation of a Cyber café in Kparatao in the prefecture of Tchaoudjo in Togo” project , the NGO CAV mobilized a significant grant from the COCH Family through GlobalGiving .

This report is the financial report of all activities carried out as part of the implementation of this project implemented since August 2023 to date. He understands :

-          Funding received;

-          The NGO's banking journal and;

-          Budget execution.

I - FINANCING RECEIVED 

The total amount of the grant is 10,812,865 CFA francs, or US$ 17,726. This grant is distributed as follows:

• Computer equipment for an amount of 5,878,000 CFA francs or US$ 9,636 .
• Office furniture for a total cost of 890,000 CFA francs or US$ 1,459 .
• The project's operating costs for the first year amount to 2,244,000 CFA francs or US$ 3,678 .
• Support for the NGO CAV for its operation for an amount of 1,802,400 CFA francs, or US$ 2,955.

II - THE BANK JOURNAL 

The total amount of expenses incurred amounts to 7,775,000 CFA francs including:

• The cost of financing computer equipment and the 6-month internet subscription for a cost of 5,031. 600 CFA francs or US$ 8,248 ;
• Furniture expenses for an amount of 545,000 CFA F , i.e. US$ 894 ;
• Advances on rent and salary amount to 396,000 F CFA , i.e. US$ 649 ;
• Project management costs for the NGO CAV amount to 1,802,400 CFA francs or US$ 2,955.

III - EXECUTION OF THE BUDGET

The overall financial achievement rate is 72%.

• NARRATIVE_AND_FINANCIAL_REPORT_1_ON_THE_PROGRESS_OF_THE_CYBERCAFE_PROJECT.docx (DOCX)